CWRD Administrative Services Coordinator

Company: Evangelical Covenant Church
Location: Chicago
Posted on: May 1, 2025

Job Description:

Description:SummaryThe Administrative Services Coordinator will advance the ministry strategies and programs by providing professional, responsive, and timely administrative and project management support to the Covenant World Relief & Development/Covenant Kids Congo (CWRD/CKC) team and its diverse constituency, both domestically and internationally, including global partners and church engagement. The effective functioning of this position will advance the objective of engaging Evangelical Covenant Church congregations and congregants with global partnerships in relief and development initiatives.
Essential Functions--- Improve and standardize processes for the CWRD/CKC team to facilitate efficiency and enhance ministry collaboration.--- Utilize various office machines and computer applications to expedite daily operations, procedures, and tasks.--- Process inquiries from ministry constituencies; respond and/or direct to the appropriate person according to need and on a timely basis.--- Administer grant management software, tracking applications, evaluations, reports, and updates.--- Develop, collect, manage, and maintain databases and the corresponding data/information utilized by CWRD/CKC.--- Apply best practices to develop, organize and maintain shared electronic and paper and files; update and create additional documents, as needed.--- Engage in marketing and communication efforts: inform the development and process of marketing materials (brochures, web listings, etc.) and manage online posting/announcements, including social media--- Provide hospitality and coordinate logistics for in-person and online engagements (meetings, seminars, events, trainings, etc.). --- Process check requests and wires for global partners, vendors, or reimbursements for constituents (staff, pastors, instructors, etc.) accurately and in a timely manner.--- Manage and produce incoming/outgoing correspondence, including post and email.--- Engage in a professional, hospitable, and courteous manner in electronic, phone and in-person communication with constituents.--- Ensure office material and supplies inventory is maintained accordingly in workstations and storage; and as needed in the Covenant Bookstore.--- Other duties as assigned by the CWRD/CKC Project Manager or Executive Minister of Serve Globally.
Education and ExperienceRequired:--- An associate degree or equivalent--- More than 3 years in an administrative role with heavy customer service emphasis, including experience supporting multiple staff--- Advance proficiency in Microsoft and Windows applications, database management, and web technologies. --- Type a minimum of 45 words per minute.
Preferred:--- Engagement in a multi-cultural context--- Experience in a ministry or non-profit setting--- Personal engagement with the Evangelical Covenant Church (preferably minimum 1-3 years)--- Proficient in second language (read, speak, write, proofread)--- Experience in cash handling and receipting or bookkeeping--- Familiarity with Raiser's Edge or other database software--- Basic social media and design skills
Skills--- Capable of operating with discretion and confidentiality.--- Works well under pressure and can accomplish multiple tasks, with conflicting priorities and timelines.--- Ability to track and report progress on a wide range of tasks, simultaneously.--- Detail oriented, strong organization, prioritization and time-management skills are eminent.--- Excels in attention to detail with a high level of accuracy in the preparation of documents, reports, and correspondence.--- Understands administrative and clerical procedures and systems such as word processing, managing files and records, transcription, formatting and designing forms, and other office procedures.--- Capacity to respond to and deal with a range of ad hoc queries/requests.--- Maintains flexibility in approach and adjusts actions when appropriate.--- Coordinates and manages logistics for small and large meetings.--- Excellent management and people skills to embrace diversity of schedules, backgrounds, formats, contexts, etc.--- Mastery of math and English skills.--- Uses critical thinking skills, applying logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to address challenges.--- Self-starter, with the ability to work independently and a learning posture.
Environmental Conditions--- Able to work well in professional office setting as well as occasional remote locales. Must be willing to engage in domestic or international travel, occasionally. Must be versatile and able to work for prolonged segments sitting or standing. Must engage frequently with office tools and equipment, such as: computer, copier, phone, web-conferencing equipment, cell communication, printers, etc. Must be able to occasionally lift or move items, less than 35lbs.


Requirements:




Compensation details: 20-23 Hourly Wage



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Keywords: Evangelical Covenant Church, Bolingbrook , CWRD Administrative Services Coordinator, Administration, Clerical , Chicago, Illinois