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Portfolio Manager, Enterprise Transformation- Ulta Beauty

Company: Ulta Beauty
Location: Bolingbrook
Posted on: November 25, 2022

Job Description:


Live the experience. From professional empowerment to continual learning opportunities. From ongoing investment in our strategic initiatives to a career of self-determination. At Ulta Beauty, our team is critical to our scalability and is recognized that way. We ve been defined as a mature start-up. A place where interdepartmental exposure, open doors, and genuine collaboration is ubiquitous. Where challenges come fast and furious, requiring agility, mental dexterity, and creativity. Where our passion for better solutions drives us and is core to who we are. We re engineering for the future of retail, and it s no-holds-barred. But for those motivated by continual change and ambiguity, by superior leadership, by whip smart colleagues who will press you daily for your very best, you ll find that virtually nothing s impossible at Ulta Beauty. This role is pivotal in implementing the processes, standards and training established by the Enterprise Portfolio Management function within the newly formed Enterprise Transformation Office at Ulta Beauty. This role partners with business teams and program/project managers to drive training and adoption on Portfolio Management tools and capabilities. The individual will develop and maintain dashboards used to effectively communicate company portfolio updates and support portfolio execution. This role supports the Transformation Office, ensuring effective tool usage to identify portfolio insights and articulate customer / team member impact and latest estimates of benefits. The Manager will facilitate ongoing training with business partners to build capabilities around program management best practices and opportunities to further automate required activities. The Manager, Enterprise Portfolio Management must demonstrate a critical blend of both strong strategic management and execution, and cross-functional leadership capabilities with a strong track record of successfully driving integrated views of complex enterprise initiatives in a retail environment. CORE JOB RESPONSIBILITIES:

  • Leads launch of Enterprise Portfolio Management standards, best practices, processes. tools and drive adoption across the organization to develop a single source of truth around program / portfolio impact.
  • Actively analyzes portfolio performance identifying opportunities to accelerate / find greater value and benefits. Promotes / facilitates detection of cross-functional dependencies.
  • Develops and maintains the playbooks and execution standards required to support business partners and provides them with the tools required for effective program management.
  • Where possible, continues to identify and implement opportunities to automate and simplify program management activities including, but not limited to: timeline tracking, business case updates and action planning.
  • Ensures effective tool usage by leading cross-functional training sessions on identifying program / portfolio insights, articulating customer and/or team member impact and latest benefit estimates.
  • Defines and manages standard change triggers, expected actions and related governance requirements.
  • Develops and provides mentoring to staff through onboarding, open communication, training and development opportunities and performance management processes; fosters a diverse and inclusive workplace.
  • Provides insight in relationship to the portfolio, including tracking and reporting on the portfolio, targeted business outcomes, and investments, including potential impact of delays, misses, or reprioritization.
  • Manages the Enterprise Portfolio by prioritizing, resourcing, tracking and reporting initiatives correctly and ensuring data quality by reporting on gaps and errors.
  • Mitigates issues that arise and reprioritize initiatives as necessary.
  • Captures and maintains Enterprise Portfolio-related resource capacity requirements by function and develops future forecasts for resource planning purposes.
  • Maintains standards for project outputs.
  • Deploys a scalable PPM Technology and Methodology toolkit with standardized methodology for projects.
  • Update toolkits and standards as business requirements change and evolve.
  • Provide training to Program/Project Managers on tools and technology. REQUIREMENTS FOR CONSIDERATION:
  • Bachelor s degree required; MBA preferred.
  • 5+ years of experience in strategy, portfolio/program management and/or Finance preferably in a strategy consulting company or equivalent position in beauty and/or a retail environment.
  • Project Management Professional Certification (PMP) preferred.
  • Experience managing technology solutions (i.e., PPM tools), including troubleshooting issues and identifying opportunities to drive efficiency and simplify requirements for the end user.
  • Experience with change management, including the ability to organize, define and communicate system changes to a large team, and defining the impact to end users and sharing required actions.
  • Experience collaborating cross-functionally in a matrix structure.
  • Strong organizational, written, and verbal communication skills to enable teams to collaborate across business teams on common objectives.
  • Demonstrated knowledge of portfolio management, program management and change management.
  • Strong problem-solving and analytical skills. Demonstrated ability to complete quantitative and qualitative analysis and apply strategic frameworks to drive alignment and decision-making.
  • Strong written and verbal communication skills and ability to facilitate cross-functional working sessions.
  • Demonstrated ability to complete quantitative and qualitative analysis and apply strategic frameworks to drive alignment and decision-making.
  • Enterprise thinker with ability to connect the dots.
  • Bias for action and execution.
  • Results-oriented.
  • Ability to multi-task in a fast-paced environment, manage multiple priorities, meet tight deadlines and make ongoing decisions with key stakeholder input.
  • High emotional intelligence/IQ and strong relationship management skills.
  • Comfort with ambiguity and ability to shape, elevate and move planning forward.
  • Highest level of integrity and good judgment.
  • Travel may be required (

    At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty s own private label. Ulta Beauty also offers a full-service salon in every store featuring hair, skin, brow, and make-up services. We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

Keywords: Ulta Beauty, Bolingbrook , Portfolio Manager, Enterprise Transformation- Ulta Beauty, Executive , Bolingbrook, Illinois

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