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Supplier Ops Process Manager

Company: Disability Solutions
Location: Bolingbrook
Posted on: May 15, 2023

Job Description:

OVERVIEWImagine. With over 1,200 stores throughout the U.S., designs to expand internationally, and a thriving supply chain network, there has never been a greater need for people of high initiative, of big-picture thinking, and adaptability to share in our journey. At Ulta Beauty, we have greater ambitions. Growing what works. Iterating in areas that have promise. Creating new offerings for industry advantage.In all of this is the opportunity to experience real impact, to effectuate change, to give wings to a spirit of creativity and entrepreneurism. Because the challenges are multi-faceted and ever-changing. But for those inspired by real-world demands that press and stretch, that call for new and smarter ideas, that require heavy doses of trust and respect, Ulta Beauty encourages you to imagine with us.THE IMPACT YOU CAN HAVEThe Supplier Ops Process Manager will spearhead/implement continuous improvement initiatives for Ulta Beauty's new Vendor Invoice Management (VIM) capability & system. This role is the process lead that coordinates across the business to resolve identified errors through the invoice management process for timely resolution and payment of suppliers. This work is executed by pulling reports from our Vendor Invoice Management (VIM) system from OpenText and partnering with stakeholders across the business to resolve the identified issue restricting payment to the supplier. In addition, this process manager will operate with a continuous improvement mindset, identifying and driving process improvement opportunities with our suppliers and internal partners to improve performance through efficiencies and data clean-up. This role reports into our Supplier Operations team and works cross-functionally with associates in our Accounts Payable, Merchandising, and Supply Chain teams. YOU'LL ACCOMPLISH THIS THROUGH

  • Developing near, medium, and long-term process improvement strategies across merchandising, supply chain, supplier engagement, finance workstreams related to perpetual inventory accuracy and supplier payment success
  • Ensuring that rules-based discrepancies identified by the vendor invoice management system are assigned to the proper resources on a daily and or weekly basis
  • Providing direction/assistance to those assigned to discrepancies as they (1) review purchase orders and/or other related documentation for completion and compliance with accounts payable policies, procedures, and contractual requirements and (2) validate the accuracy of associated data in our various systems.
  • Analyzing the data from the VIM system to identify trends, variances to plan, and opportunities for process improvement to drive reduction in the open GR/IR balance caused by discrepancies between purchase orders, goods receipts, and vendor invoices.
  • Creating detailed analytics on: (1) open GR/IR balances by vendor, (2) outstanding payment issues and success rates, and (3) vendor-specific issues.
  • Serving as a point of contact for vendor-related payment issues including directly from Category Managers, EDI Teams, payment processing teams, etc.
  • Communicating with merchandise vendors and internal stakeholders to facilitate research and timely resolution of discrepancies so invoices can be paid.
  • In some cases, working directly with highest value vendors on payment blockers THE ESSENTIALS FOR SUCCESS
    • Minimum of seven years direct work experience in supplier performance and collaboration or similar work experience, preferably within accounts payable, supply chain or Merchandising
    • Direct report leadership experience preferred
    • Experience with Invoice Management software preferred
    • Strong data & analytical skills and advanced to expert skill with Descriptive & Diagnostic Analytics and Data Visualization
    • Strong attention to detail, accuracy, and problem resolution
    • Excellent prioritization and organizational skills, and ability to manage multiple priorities at the same time
    • Ability to influence without direct authority, including leaders, project teams and other departments within the organization
    • Collaborative with team members and motivated to work independently
    • Must be thorough and able to monitor/assess work for quality
    • Effective communication skills (written and verbal); ability to articulate messaging to a variety of audiences
    • Ability to build strong working relationships with internal/external customers.
    • Advanced to expert skills with Microsoft Office applications. Preferred skills with tools such as Tableau and Microsoft Power BI ABOUTAt Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty's own private label. Ulta Beauty also offers a full-service salon in every store featuring-hair, skin, brow, and make-up services.We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

Keywords: Disability Solutions, Bolingbrook , Supplier Ops Process Manager, Executive , Bolingbrook, Illinois

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