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e-Commerce, Administrative Assistant- Ulta Beauty

Company: Ulta Beauty
Location: Bolingbrook
Posted on: May 6, 2022

Job Description:


Discover the possibilities of our progressive, omnichannel approach to beauty retail. At Ulta Beauty, our E-commerce associates sit at the cutting edge of our efforts to reimagine the future of retail. Through a full suite of new and emerging technologies, this team is creating an enhanced buying experience for guests who crave simplicity, choice, personal insights and the joy of discovery. With greater interactivity. Inspired applications of big data, AI and UI/UX. And creative that persuades and delights. All of this, with the opportunity to experience smart ideas come to life.

At Ulta Beauty, we're forever imagining. Forever striving. Forever investing in next-gen-with deep and rich opportunities for ongoing learning, growth and advancement. We encourage you to take control of your career and set your own ceiling. For curious and big-picture thinkers who can flex to the need and who want to stretch themselves through courage and conviction, Ulta Beauty provides an environment perfectly suited to your ambitions. Let's build brilliant together.


The Administrative Assistant performs tasks as necessary to support the buying team. They execute administrative and routine functions as well as a variety of tasks needed to support office efficiency. They provide logistical support in vendor relations and may be responsible for certain routine reporting needs. Priorities and tasks may change as required by the needs of the business. This position reports to a Senior Ecommerce Manager or Buyer.


  • SKU maintenance: PIM Sku creation for all online only SKUs, ensuring SKUs are properly maintained per buyer's direction including description changes, brand changes, style codes, feature codes, channel classification changes, and markdowns.
  • Promotions: Responsible to entering online only promotions into JIRA and ensuring all promotions are working as desired.
  • Product Content: Support Buyer in working with Content team and Brand partners on making sure images are up for new brand launches
  • Contracts: Creates, send out, collect and upload signed contracts. Update contract log. Merchant is responsible for providing log of all contracts to be collected.
  • Email Exposure: Responsible for creating a monthly calendar to show email exposures by week ("Global side x side") by month/week listing each email theme, brands and products exposed
  • Operational support: Provides memos/communication visibility to operations of key online events.
  • Administrative: Assists team in maintaining calendar and scheduling brand meetings.
  • Marketing: Responsible for frequent email proofing, wireframe maintenance, landing page requests, etc.
  • Logistics: Initiates RTV/DIF, Clearance and DC to DC transfers at buyer's direction.
  • Values: Exemplifies Ulta Beauty's core values within role. Ulta Values are quality and timely decision making, continuous improvement, collaboration, accountability, coaching and developing, planning and prioritizing, communication
    • Education Requirements: High School diploma required
    • Years of Related Experience: 2 yrs. relevant work experience preferred.
    • Skills: Strong organizational skills required. Excellent communication skills, both oral and written. Proficiency with Microsoft Office. Knowledge of Adobe analytics, SAP and SAP Hana a plus. Creative problem solver. Professionalism and confidentiality required. Passion for the business
    • Working conditions: Nominal Travel Required

      At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty's own private label. Ulta Beauty also offers a full-service salon in every store featuring-hair, skin, brow, and make-up services.

      We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act. Associated topics: amazon, data, design, e commerce, front end, front end developer, online, order, technology, website

Keywords: Ulta Beauty, Bolingbrook , e-Commerce, Administrative Assistant- Ulta Beauty, Other , Bolingbrook, Illinois

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